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Volunteering Opportunities


Talent Needed!!!  Many new and vibrant members have joined the SSS in recent years.  Share your talents by becoming a board member or committee leader.  New ideas are welcome and needed.  Get involved today!!

CLICK ON A TITLE TO REVEAL DETAILS ABOUT THAT POSITION.

    • Garden Guardian

      • Our Guardians take care of our Gardens.
      • Garden Guardians maintain the greenhouses, the grounds, and care for all of our plants.
      • Our Guardians also collect and propagate plants for the purpose of providing inventory for our plant sales.
      • Garden Guardians conduct gardening sessions on Mondays, form 9 am to noon, year around, and on the third Saturday of every month, also from 9 am to noon.
      • Anyone with an interest in Succulent Plants is eligible to become a Garden Guardian.
    • Volunteer!
    • President

      • Prepare the agenda and preside at all Society meetings.
      • Appoint all standing and special committees, with the exception of the nominating committee.
    • Currently Filled.
    • Vice-President

      • Perform the duties of the President when the President is unable to do so.
      • Serve as, or appoint, the Programs Chair.
    • Currently Filled.
    • Recording Secretary

      • Take minutes of regular and special meetings.
      • Provide minutes to the membership and maintain copies on file.
      • Receive and maintain all membership information from the Membership Chair.
      • Receive and maintain copies of all Treasurer reports.
      • Receive and maintain copies of all Committee reports.
      • Deliver to the Historian all old records that are no longer needed for current operations.
    • Currently Filled
    • Corresponding Secretary

      • Respond to all inquiries received by the SSS via US Postal, Internet, or Telephone.
      • Research the topics of inquiries as needed in order to respond fully to all inquiries.
      • Produce and send thoughtful well-wishes to members experiencing difficult times.
      • Produce and send congratulatory correspondence to members experiencing milestones.
      • Maintain informal communications with current and past scholarship recipients.
      • Manage the Society's electronic social media presence. (Delegating as needed.)
      • Coordinate electronic social media efforts with the society's webmaster.
    • Currently Filled
    • Treasurer

      • Deposit the Society's revenue and pay the Society's bills, subject to the guidance and oversight of the Executive Board.
      • Prepare local, state, and federal reports and send fees that accompany these reports.
      • Maintain paid-up property and liability insurance policies with coverage and terms approved by the Executive Board.
      • Procure items needed for the house and grounds.
      • Renew memberships with allied organizations.
      • Renew subscriptions.
      • Prepare fiscal reports and present them at membership meetings. 
      • Prepare quarterly Endowment Fund and CD reports.
      • Manage the Society's stocks and certificates of deposit, in accordance with the instructions of the Executive Board. 
      • Prepare an annual budget and end of year report.
      • Maintain comprehensive financial records for periodic and routine audit.
    • Currently Filled.
    • Horticulturist

      • Promote efforts to maintain the overall health and welfare of the Society’s plant collections.
      • Supervise activities relating to the physical maintenance, propagation, and identification of the Society’s plants.
    • Open Now
    • Volunteer!
    • Curator - Display Greenhouse

      • Maintain the Society's collection of plants in the Display Greenhouse.
      • Maintain the plants that are in containers or in the ground immediately adjacent to the Display Greenhouse.
      • Coordinate Display Greenhouse horticultural activities with the advice and guidance of the Horticulturalist.
      • Inform the Facilities Manager when the greenhouse itself or the tables and benches within the greenhouse need repair.
    • Currently Filled.
    • Curator - Cactus Greenhouse

      • Maintain the Society's collection of plants in the Cactus Greenhouse.
      • Maintain the plants that are in containers or in the ground immediately adjacent to the Cactus Greenhouse.
      • Coordinate Cactus Greenhouse horticultural activities with the advice and guidance of the Horticulturalist.
      • Inform the Facilities Manager when the greenhouse itself or the tables and benches within the greenhouse need repair.
    • Currently Filled.
    • Curator - Potting and Sales

      • Maintain the Potting Shed and Sales areas.
      • Oversee the propagation, growing, potting, and repotting of plants for sale.
      • Oversee the labeling and pricing of plants for sale.
      • Working with the Treasurer, budget for and purchase Potting Shed supplies as needed.
      • Coordinate Potting Shed horticultural activities with the advice and guidance of the Horticulturalist.
      • Inform the Facilities Manager when the Potting Shed itself or the tables and benches in the Sales area need repair.
    • Currently Filled.
    • Curator - Beds and Trees

      • Oversee the regular maintenance of the Society's planting beds and trees.
      • Oversee the assignment and coordination of volunteers to perform specific planting and/or maintenance activities within specified beds.
      • Promote the identification and labeling of all plants in the beds.
      • Coordinate all Beds and Trees activities with the advice and guidance of the Horticulturalist.
      • Oversee periodic and minor tree trimming performed by member volunteers.
      • Solicit bids, schedule, and supervise contracted tree work.
    • Currently Filled.
    • Curator - Common Areas

      • Oversee the regular maintenance of the lawns, pathways, patios, and other open exterior areas within the Gardens.
      • Oversee the regular maintenance of the public right-of-ways that lie between the Society's property and the pavement of the surrounding streets.
      • Oversee the storage and maintenance of the Society's landscape maintenance tools.
      • Inform the Facilities Manager if the tools storage shed needs repairs.
      • Inform the Facilities Manager if arbors, fences, or gates need repair.
      • Provide and maintain litter collection containers throughout the gardens.
      • Manage the storage of litter and landscape trash, and facilitate its removal by municipal trash collectors.
    • Currently Filled.
    • Facilities Manager

      • Oversee the interior and exterior maintenance of all the structures in the Gardens.
      • Oversee the maintenance of all the arbors, fences, and gates in the Gardens.
      • Oversee the installation and maintenance of all exterior signage.
      • Manage the specification, bidding, and supervision of contracted facilities work.
    • Currently Filled.
    • Membership Chair

      • Maintain an accurate, up-to-date, and complete list of the current membership.
      • Develop and implement initiatives to increase membership in the Society.
      • Send membership card, letter of welcome, and yearbook to new members.
      • Send name, address, and other new member information to secretary, treasurer, webmaster, and yearbook editor.
      • Collect annual dues from active, associate and household members and send them their membership cards.
      • Collect Life  Membership  payments.
      • Give collected monies to the Treasurer.
    • Currently Filled.
    • Programs Chair

      • Obtain speakers for Oct, Nov, Jan, Feb, Mar, April & June membership meetings.
      • Obtain speakers for Labor Day, Memorial Day, and President’s Day Open Gardens days.
      • Send dates and speakers to Yearbook Chair by June 30.
    • Currently Filled.
    • Publicity Chair

      • Send meeting information and Open Garden Days information to local publications and local garden clubs.
      • Send Open Gardens info to Florida Gardening Magazine and the Cactus & Succulent  Journal.
      • Send info and pictures of special functions (eg. scholarship winners) to local  newspapers.
    • Currently Filled.
    • Scholarship Committee Chair

      • Coordinate scholarship info with local colleges, directing them to the SSS Website for information and the application form.
      • With committee members, review applicants and select recipients.
      • Notify students, arrange for them to attend the May meeting for recognition.
      • Prepare certificates to be presented at the May meeting.
      • Give names, student numbers, scholarship amounts, and names of colleges to Treasurer for payment to the colleges in June.
    • Open Now.
    • Volunteer!
    • Gardens Tour Guide

      • Give tours of the Succulent Society's Gardens.
    • Currently Filled.
    • Outreach Ambassador

      • Present programs about Succulents and the Society to other groups and organizations.
    • Open Now.
    • Volunteer!
    • Librarian

      • Maintain the Society's collection of printed and electronic media.
      • Maintain a card file (or electonic equivalent) inventory of library materials.
      • Maintain an adequate system of checkout and return.
      • Promote existing and newly available publications to the membership.
    • Open Now.
    • Volunteer!
    • Newsletter Editor

      • Gather Society news for a monthly newsletter distributed electronically to all members and friends of the Society.
      • Write a brief and engaging summary of each news item using the hypertext markup language (HTML).
      • Obtain and edit unique masthead images, in the ".png" format, masked for compositional transparency, and suitably optimized for web deployment.
      • Deliver images to the webmaster for uploading to the Society's remote server where they will be available for programmatic access and display by the newsletter in which they are to appear.
      • Maintain the newsletter's HTML and CSS template, updating it as necessary.
      • Insert news items and a reference to a masthead image into the template and test it in a local HTML development environment.
      • Upload each newsletter and configure its delivery, using the MailChimp bulk emailing service.
      • Maintain the list of newsletter subscribers in the MailChimp database, adding subscribers as received from sign-up sheets collected during Society events.
      • Ensure that electronic sign-up forms are set up correctly and functioning properly in coordination with the Society's webmaster.
    • Currently Filled.
    • Historian

      • Receive minutes and reports from the Recording Secretary.
      • Receive artifacts of correspondence from the Corresponding Secretary.
      • Receive from the Publicity Chair all copies of ads, press releases, and any other kind of publicity mentioning the Society.
      • Receive detailed records of scholarship grants from the Scholarships Chair.
      • Receive copies of the annual Yearbook from the Yearbook Chair.
      • Regularly catalog and preserve copies of the Society's electronic publications, including newsletters, website and social media content, and other digital media.
      • Collect and catalog incidental records and paraphernalia from special succulent society events.
      • Collect photographs of programs, events, people, and the gardens. Inscribe on the back-side of each the date taken and details about the subject matter, such as name(s), location, etc.
      • Organize all materials in accordance with the instruction of the Society's Archivist.
    • Open Now.
    • Volunteer!
    • Archivist

      • Periodically receive cataloged materials from the Historian.
      • Organize, box, and label all material according to guidance received from the Sarasota County History Center.
      • Deliver materials to be archived to the Sarasota County History Center.
      • Instruct volunteers on how to convert the submitted materials into archival grade copies, using the History Center's archival grade paper products and copying equipment.
      • Negotiate payment to the History Center for supplies consumed and the use of equipment.
      • All archival grade copies produced will become the property of, and remain at, the History Center.
      • Recover the original materials that have been copied into the History Center's archive and return them to a fire and theft protected area of the Society's clubhouse.
    • Open Now.
    • Volunteer!
    • Yearbook Chair

      • Receive current membership information from the Membership Chair.
      • Revise the master yearbook to reflect the current membership.
      • Receive updated Speaker and Program information from the Programs Chair.
      • Update the committees list in the master yearbook.
      • Coordinate the printing of the yearbook with a commercial printer.
      • Mail yearbooks to all members and allied groups.
    • Currently Filled.
    • Webmaster

      • Maintain and regularly update the Society's website.
      • Administer the Society's email accounts.
      • Maintain accurate and complete records of website and email login credentials.
      • Assist the Newsletter Editor with formatting and publishing the (HTML) monthly newsletter.
      • Make sure annual fees for domain names and web hosting services are paid in full and on time.
      • Administer the Society's software, ensuring compliance with licensing terms and the timely payment of licensing fees.
      • Ensure that all correspondence received through the Contact feature on the Society's website is answered promptly, courteously, and in adequate detail.
    • Currently Filled.

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